A shipment can go wrong before it even leaves your hands. An incorrect address, weak packaging, missing documents, or the wrong service can lead to delays, extra costs, or a returned package. A quick pre-shipment check helps catch these problems before they become costly.
1. Confirm the recipient’s address
Start with the delivery address. Check the recipient’s name, street address, apartment or unit number, city, state, ZIP code, and country (if you are shipping internationally).
Compare the address to the information provided by the recipient, rather than relying on memory. A single incorrect digit in the ZIP code can send the package in the wrong direction.
2. Check the contents
Make sure the items inside are what you expect to be shipping. If you are shipping an order, compare the contents to the order details before sealing the box.
Also, check if the item has any shipping restrictions. Some products, including batteries, liquids, and hazardous materials, may require special handling or some carriers might not accept them.
3. Choose the right packaging
Your packaging should fully protect the contents during handling and transportation. Use a box that is large enough for the item and its protective material, without leaving too much empty space.
Wrap fragile items in cushioning and ensure nothing can move around easily inside the package. For heavy shipments, use sturdy boxes and quality packing tape instead of relying on damaged or previously weakened packaging.
4. Weigh and measure the package
Once it’s fully packed, record the package’s final weight and dimensions. Shipping costs may depend on both the actual weight and the dimensional weight.
Measuring before packing can give you an inaccurate estimate, especially when protective material or a larger box is added.
5. Verify the Shipping Service
Check that the selected shipping service matches your delivery requirements. Consider the destination, expected delivery timeframe, package size, and availability of tracking.
If the shipment is time-sensitive, confirm the estimated delivery date before handing it over to the carrier.
6. Check the shipping label
Ensure the label is securely attached and easy to read. The barcode should be flat, unobstructed, and free from tape glare or creases that could interfere with scanning.
If you are reusing a box, remove or completely cover old labels and barcodes. This prevents the package from being accidentally shipped with outdated information.
7. Complete the necessary documents
International shipments may require customs forms, commercial invoices, or other documents. Before shipping, check that the details, quantity, value, and recipient information are accurate.
Missing or inconsistent information can cause delays at customs.
8. Save your tracking information
Before handing over the package, keep the tracking number and shipping receipt. If something goes wrong, these details make it much easier to check the shipment’s progress or contact the carrier.
Final checks before shipping
Before shipping, ask yourself: Is the address correct? Is the item permitted? Is it properly secured? Are the weight and dimensions accurate? Is the label legible? Are all necessary documents included? Do I have the tracking number?
If all seven answers are yes, your package is ready to ship. A two-minute final check can prevent problems that are much harder to fix after the shipment is on its way.
